Best Shortcut Keys For SAP Business One in this Year

Like any other popular software tool, SAP Business One (or SAP B1) offers users convenience through shortcut keys from the keyboard. The SAP B1 shortcut keys can be a single key or a combination of keys. You can also access the SAP Business One shortcut keys from the main menu of this ERP tool.

Here’s the complete list of SAP B1 shortcut keys that you can use:

1. General shortcut keys

Shortcut Key	Function
Tab	To move to the next field.
Shift+Tab	To move to the previous field.
Ctrl+Tab	To move to the next field by ignoring changes in the current field.
Ctrl+Shift+Tab	To refresh a record.
To enter dates:
Non-numeric character (for example, W) + Tab	To enter today’s date.
Date digit (for example, 9) + Tab	To enter a date from the current month (for example, 9th December).
Date+Month digit (for example, 0912) + Tab	To enter a date from the current year (for example, 9th December 2024).
Date+Month+Year digit (for example, 091224) + Tab	To enter any date (for example, 9th December 2024)
To select rows:
Select first row + Tab + Select the last row	Select multiple rows.
Select the first row + Ctrl + Select the last row	Select any displayed rows.
Ctrl + Any row	To deselect any row.

2. Menu-based shortcut keys

Shortcut Key	Function
Ctrl+C followed by Ctrl+V	To copy and paste content
Ctrl+X followed by Ctrl+V	To cut and paste content
Ctrl+Z/ Ctrl+Y	To undo or redo an action.
Ctrl+P	To print a document, report, or journal entry.
Ctrl+A	To switch to Add mode.
Ctrl+B	To open the “Document Settings” window.
Ctrl+D	To duplicate any document, card, or item.
Ctrl+F	To switch to Search mode.
Ctrl+ left arrow	To move backwards between documents, cards, or items.
Ctrl+ right arrow	To move forward between documents, cards, or items.
Shift+F2	To perform a formatted search.
Alt+Shift+F2	To link a formatted search with a field.

3. To link a formatted search with a field.

Shortcut Key	Function
Ctrl+N	To display a new base document.
Ctrl+T	To display a target document.
Ctrl+L	To display the row information.
Ctrl+Y	To open the “Payment Means” window.
Ctrl+G	To open the “Gross Profit” window.
Ctrl+W	To open the “Volume & Weight calculation” window for delivered items.
Ctrl+J	To open the “Transaction Journal” window.
Ctrl+U	To go to the “Business Partner Code” field.
Ctrl+R	Go to the “Remarks” field.
Ctrl+Tab in the “Quantity” field	Opens the batch or serial numbers.
Ctrl+Tab in the “Item Number” field	Opens the list of alternative items.
Ctrl+Tab in the “Whse” field	Opens the item allocation in the warehouse.

4. Shortcut keys for payment documents

Shortcut Key	Function
Ctrl+Y	To open the “Payment Means” window.
Ctrl+J	To generate the “Transaction Journal” report.
Ctrl+U	To go to the “Business Partner Code” field.
Ctrl+R	Go to the “Remarks” field.
Ctrl+B in the “Total” or “Amount” field	To copy the due amount to the “Total” or “Amount” field in the “Payment Means” window.
Ctrl+Shift+Tab	Moves to the next active field after changing the business partner name (or G/L account name) in “Checks for Payment.”

5. Shortcut keys for inventory and production documents

Shortcut Key	Function
Ctrl+L	To display the details of the selected row.
Ctrl+H	To move to the first row of the table.
Ctrl+E	To move to the last row of the table.
Ctrl+R	Go to the “Remarks” field.
Ctrl+Tab in the “Quantity” field	Opens the batch or serial numbers for the selected item.

6. Shortcut keys for marketing documents (accounts receivables and payables)

Shortcut Key	Function
Ctrl+N	To display a new base document.
Ctrl+T	To display a target document.
Ctrl+L	To open the “Line Details” window.
Ctrl+Y	To open the “Payment Means” window.
Ctrl+G	To open the “Gross Profit” window.
Ctrl+W	To open the “Volume & Weight” window.
Ctrl+J	To open the “Transaction Journal” window.
Ctrl+U	To go to the “Card Code” field.
Ctrl+R	Go to the “Remarks” field.
Ctrl+Tab in the “Quantity” field	To choose a serial number for the item when adding an AR/AP document.
Ctrl+Tab in the “Price” field	To check the last price when adding an AR document.
Ctrl+Tab in the “WH” (warehouse) field	Opens the warehouse balance report when adding an AR/AP document.
Ctrl in Sales Order	To add one more quote to the sales order.

Conclusion

With this range of SAP B1 shortcut keys, desktop users find it easy to use this ERP tool regularly. You can also define keyboard shortcuts from the Extras > User Shortcut Keys menu option.

As a leading SAP business partner in India, Praxis Info Solutions specializes in implementing SAP Business One across industry domains. If you want to learn more about using SAP B1, contact us today.